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B. An applicant can reserve a tentative date up to 450 days in advance by submitting a tentative date application to the Operations Manager. C. A date may be contracted one year or less in advance. To contract a date, an applicant must submit a completed application and 10% of the rental fee. Upon the receipt of this payment by the Coughlin-Saunders Performing Arts Center Operations Manager and the Executive Director’s execution of a letter of agreement, the applicant becomes a Lessee and the date becomes a contracted date. D. An applicant must provide the Coughlin-Saunders Performing Arts Center Operations Manager proof of the required 1 million dollar general liability insurance policy as approved by the State of Louisiana Department of Insurance. This policy must be submitted at least 45 days in advanceof the contracted date. E. A damage deposit of $300.00 is required before moving into the space. Use of the concession area requires an additional $200.00 deposit. Any costs for damages, including special cleaning or fines for breaking house rules, will be deducted from this deposit. Cost incurred in excess of deposit will be billed to Lessee. F. Deductions will be made from the security deposit in the event of damage to the Coughlin-Saunders Performing Arts Center equipment or facilities. Failure to leave space in it’s original condition will result in a $50.00 an hour fee, not including materials to return the space to it’s original condition. Material fees to repair or replace broken equipment will be set at current retail value. The decision to either repair or replace equipment will be at the sole discretion of theCoughlin-Saunders Performing Arts Center. Deductions made to replace equipment will not be prorated and will be taken at full replacement price. Disputes over security deductions must be made in writing within 48 hours of notice of deduction. G. For-profit Lessee’s must remit balance of rental fee prior to scheduled event. Non-profit Lessee’s must remit balance of the rental fee no later than 72 hours after the end of the contracted rental period. A late fee of $25.00 per day will be assessed for every day payment is overdue. H.
All security and damage deposits will be returned within 15 days
of the post production walkthrough(see sec. 7-B) and full payment
of rental fee. J.
Lessee shall be responsible for any and all damages to the Coughlin-Saunders
Performing Arts Center premises caused by Lessee’s staff,
student assistants, patrons, guests and artists whether accidental
or otherwise. Lessee agrees to leave the Coughlin-Saunders Performing
Arts Center premises in the same condition as existed on the date
the Lessee took possession. (See sec. 7-B) C.
Information regarding available equipment may be obtained from the
Technical Director. Lessee is responsible for determining it’s
need for any additional equipment and to secure that equipment on
it’s own. F. Performers, employees, contractors and agents of the Lessee may enter only through designated door. A written record of who enters and leaves must be kept. (See item 6-B) G. Due to the complexity of the Coughlin-Saunders Performing Arts Center theater equipment,all technical/stage crew personnel must be trained on equipment used at the Coughlin-Saunders Performing Arts Center and MUST BE CERTIFIED BY the Coughlin-Saunders Performing Arts Center Technical Director. NON-CERTIFIED PERSONNEL WILL NOT BE ALLOWED TO OPERATE EQUIPMENT AT the Coughlin-Saunders Performing Arts Center. H. The stage must be restored to it’s standard stage plot (as defined by the Coughlin-Saunders Performing Arts Center Technical Director) at the end of every event, unless otherwise approved by the Coughlin-Saunders Performing Arts Center Technical Director. I. The Lessee agrees to cooperate with the Technical Director to comply with all safety and security measures adopted by the Coughlin-Saunders Performing Arts Center, and properly care for and respect the equipment and the theater itself. Return to Top 4.
STAFFING REQUIREMENTS B. Lessee must also provide a door monitor who will be responsible for keeping a written record of each person entering and leaving the building through designated door.C. All groups with children participating will have at least one adult per ten (10) children,ncluding teens, at all times. Non-compliance with this rule will result in a fine and or immediate removal from the building. D. Ushers used by Lessee must be certified by the Coughlin-Saunders Performing Arts Center staff. This is to assure that ushers are familiar with the theater and are trained in emergencyevacuation procedures. Number of ushers will be decided by number anticipated in audience, and will be decided by the Coughlin-Saunders Performing Arts Center. E.
A minimum of two (2) law enforcement officers must be hired by Lessee
to provide security during the event unless otherwise approved by
autorized personnel (see contact numbers).
B. Prior to initial load-in, a walkthrough inspection by organizational contact person and the Coughlin-Saunders Performing Arts Center Technical Director is required. Any damage Lessee notices to the facility should be noted on walk-through check list at this time. At load-out, a post-production walkthrough will be conducted to assess any possible damage to facility. C. All labor requirements for load-in, load-out, set-up of stage and display areas shall be the responsibility of the Lessee with the review and approval of the Coughlin-Saunders Performing Arts Center Technical Director. D.
the Coughlin-Saunders Performing Arts Center will not accept freight
or goods shipped for the Lessee, it’s contractors, agents
or sub-contractors. the Coughlin-Saunders Performing Arts Center
has limited storage space and we make no guarantee that space will
be available to receive materials arriving early. Crates may be
stored only in areas Technical Director approves for storage. F. The Lessee shall not store or leave vehicles, trucks, or trailers in or around facility, either before, during, or after rental period without written authorization of Technical Director. G.
General cleaning is included with rental fee. Stage, scenery, props,
costumes, programs and any other materials related to the event
or belonging to the Lessee that are not removed at the end of rental
period may be disposed of by the Coughlin-Saunders Performing Arts
Center personnel. Lessee shall be responsible for the cost incurred
for the removal, clean-up and disposal. the Coughlin-Saunders Performing
Arts Center nor it’s employees will be liable for damaged
or lost equipment and materials left in the facility after the rental
period. 6.
To obtain a sample contract and a copy of all rental policies call
the operations manager, Debbie Jared 318-443-4718 ext 3 |